Terms and Conditions

This web site (this “Site”) is provided by DUNBAR EDUCATION (“DUNBAR EDUCATION”), conditional on your acceptance of the terms and conditions of use set forth below (the “Terms and Conditions”). By accessing, using, and/or downloading messages, information, data, text, software or images, or other materials from this Site (the “Materials”), and by sending messages, information, data, text, software or images, or other materials to the Site (“Content”), you agree on your own behalf and on behalf of any entity on whose behalf you may act to accept and abide by these Terms and Conditions for each use and each visit of this Site. If you do not agree to abide by these Terms and Conditions, you should not use this Site or download or use Materials from it. These Terms and Conditions apply exclusively to your access to and use of this Site and do not alter the terms or conditions of any other agreement you may have with DUNBAR EDUCATION. In case of inconsistency between these Terms and Conditions and any other agreement you may have with DUNBAR EDUCATION, the other agreement shall prevail, but only to the extent of the inconsistency.
1. Changes to Terms and Conditions

DUNBAR EDUCATION has the right, in its sole discretion, to add to, remove, modify or otherwise change any part of these Terms and Conditions, including the Privacy Policy, in whole or in part, at any time. Changes will be effective when notice of such change is posted at this Site. Please check these Terms and Conditions frequently for updates by checking the date of “Last Update” at the top of this document. If any change is not acceptable to you, you must discontinue your use of this Site immediately. Your continued use of this Site or downloading or use of Materials from it after any such changes are posted will constitute acceptance of those changes.
2. Changes to this Site

DUNBAR EDUCATION may terminate, change, suspend or discontinue any aspect of this Site, including (i) changing the availability of any features, at any time without notice or liability; (ii) removing, adding, modifying or otherwise changing any Materials on or from this Site; or (iii) imposing limits on certain features and Services or restricting your access to parts or all of this Site without notice or liability for any reason whatsoever. DUNBAR EDUCATION reserves the right but not the duty, in its sole discretion, to correct any errors or omissions in any portion of this Site at any time without notice.
3. Permitted and Prohibited Uses

The Site may be used only for lawful purposes by individuals seeking employment and career information (“Candidates”). You agree to use the Site only to send Content and receive Materials that are proper and related to purpose of the Site.

Subject to these Terms and Conditions, DUNBAR EDUCATION grants you a non-exclusive, non-transferable, limited right to access, use and view this Site and the Materials thereon, solely for your own personal or internal company use, provided, however, that you may not, nor may you allow others to, directly or indirectly: (i) remove, from any copy of the Materials downloaded, the copyright or other proprietary notices contained in the Materials; (ii) sell, reproduce, modify or attempt to modify the Materials in any way or reproduce or publicly display, perform, or distribute or otherwise use them for any public or commercial purpose, including without limitation use of the Materials on any other web site; (iii) transfer the Materials to any other person without the written consent of DUNBAR EDUCATION; (iv) print or copy any of the HTML or other computer programs that are accessible at this Site; (v) use this Site in any manner that could damage, disable, overburden or impair this Site; (vi) interfere with the security of, or otherwise abuse, this Site or any services, system resources, accounts, servers or networks connected to or accessible through this Site or affiliated or linked sites; (vii) disrupt or interfere with any other person’s use or enjoyment of this Site or affiliated or linked sites; (viii) upload, post or otherwise transmit on this Site any Content that would negatively affect the functioning of the Site, including without limitation computer viruses, Trojan horses, worms or other harmful, disruptive or destructive files or computer programs or that imposes an unreasonable or disproportionately large load on this Site’s infrastructure; (ix) use any robot, spider or other automatic program or device, or manual process to monitor, copy, summarize, or otherwise extract information from this Site or the Materials in whole or in part; (x) use or attempt to use another’s account, password, service, system or other information without prior written authorization from DUNBAR EDUCATION; (xi) create or use a false identity on this Site; (xii) attempt to obtain unauthorized access to this Site or portions of this Site that are restricted from general access; (xiii) transmit on, to or from this Site spam, chain letters, junk mail or any other type of unsolicited mass e-mail; (xiv) harvest or otherwise collect information about others, except for the sole stated purposes provided by this Site, including e-mail addresses, without their consent; or (xv) register an e-mail address that you do not own or for which you do not have the express permission of the owner to register.

You may post certain Content to the Site. You may only post Content for the lawful, stated purposes of this Site. You agree, that in posting Content, you will not, nor will you allow others to, directly or indirectly: (i) post any incomplete, false or inaccurate biographical information or information which is not your own accurate resume; (ii) post any franchise, pyramid scheme, multi-level marketing (MLM) opportunity, “club membership”, distributorship or sales representative agency arrangement or other business opportunity which requires an up front or periodic payment, requires recruitment of other members, sub-distributors or sub-agents; (iii) delete or revise any material posted by any other person or entity; (iv) post or transmit any Content that is unlawful, harmful, threatening, abusive, harassing, defamatory, libelous, vulgar, obscene, or tortuous or materials which infringe or violate any third party’s copyright, trademark, trade secrets, privacy or other proprietary or property right or that could constitute a criminal offence, give rise to civil liability or otherwise violate any applicable law; (v) impersonate any person or entity, including without limitation an DUNBAR EDUCATION employee or agent, an authorized user of DUNBAR EDUCATION’ Services, a Candidate, an Employer or a Recruiter, or otherwise misrepresenting your affiliation with any person or entity; (vi) post opinions, notices or advertisements, commercial or otherwise or solicit business from Recruiters who post on the Site, including any solicitation by any of our competitors of Recruiters who post on the Site.

In addition, you agree that you are solely responsible for actions and communications undertaken or transmitted in the course of your usage of this Site, and that you will comply with all laws that apply or may apply to your use of or activities on this Site or in respect of the Content and Materials. DUNBAR EDUCATION will investigate occurrences which may involve such violations and may involve, and cooperate with, law enforcement authorities in prosecuting users who are involved in such violations.

DUNBAR EDUCATION reserves the right at all times to disclose any Content provided by you as necessary to satisfy any law, regulation or governmental request, or to edit, refuse to post or remove any Content, in whole or in part, that in DUNBAR EDUCATIONs sole discretion is objectionable or in violation of these Terms and Conditions.
4. Registration and Password

You are responsible for maintaining the confidentiality of your registration information and password. You shall be responsible for all uses of your registration, whether or not authorized by you. You agree to immediately notify DUNBAR EDUCATION of any unauthorized use of your registration or password.
5. Proprietary Rights

Limited License and Copyright. This Site, including all Materials, is protected by UK and worldwide copyright laws and treaty provisions. You agree to comply with all copyright laws worldwide in your use of this Site and to prevent any unauthorized copying of the Materials. Except as expressly provided herein, DUNBAR EDUCATION does not grant any express or implied right or license to you under any intellectual property right, including under any patent, trademark, copyright, trade secret, or confidential information, of DUNBAR EDUCATION.

Trademarks. The Services names, company names and logos used on this Site may be trademarks, including registered trademarks of DUNBAR EDUCATION. Such Services names, company names and logos of DUNBAR EDUCATION may not be copied, imitated or used, in whole or in part, without the prior written consent of DUNBAR EDUCATION. Other services and company names mentioned on this Site may be the trademarks of their respective owners.

Reservation of Rights. DUNBAR EDUCATIONs Services, methods and processes may be covered by one or more patents or other statutory intellectual property rights, and are subject to trade secret and other proprietary rights. DUNBAR EDUCATION reserves all such rights.

Software. Any software, including calculator software, as well any files, images generated by such software, code and data accompanying such software (the “Software”), used or accessible through this Site is the copyrighted work of DUNBAR EDUCATION or its licensors. Unless provided for elsewhere, you are licensed to use the Software on a non-exclusive basis for the purposes expressly stated on this Site. Except as permitted by law, you may not use the Software for any other purpose or attempt to decipher, decompile, disassemble or reverse engineer any of the Software comprising or in any way making up a part of the Site.
6. Links and Third Party Content

Certain links on this Site may take you to other web sites. DUNBAR EDUCATION provides these links only as a convenience. These linked sites are not necessarily under the control of DUNBAR EDUCATION. If you use these sites, you will leave this Site. If you decide to visit any linked site, you do so at your own risk and it is your responsibility to take all protective measures to guard against viruses and other destructive elements.
DUNBAR EDUCATION is not responsible for the contents of any such linked page or any other page not under its control. DUNBAR EDUCATION makes no representation or warranty regarding, and does not endorse, any linked web sites, the information appearing thereon or any of the products or services described. Links do not imply that DUNBAR EDUCATION sponsors, endorses, is affiliated or associated with, or is legally authorized to use any trademark, trade name, logo or copyright symbol displayed in or accessible through the links, or that any linked site is authorized to use any trademark, trade name, logo or copyright symbol of DUNBAR EDUCATION.
7. Agreement to Privacy Policy

You agree to abide by DUNBAR EDUCATIONs Privacy Policy, which is incorporated by reference into these Terms and Conditions.
8. Disclaimers

You acknowledge that any use of or reliance on this Site or any Materials shall be at your sole risk. DUNBAR EDUCATION makes no representation or guarantee of any kind regarding the Site and/or the Materials, including with respect to the information provided by third party legal and other consultants, all of which are provided on an “AS IS” basis. DUNBAR EDUCATION expressly disclaims all representations, warranties and conditions, including without limitation any implied warranties and conditions of merchantability, merchantable quality, non-infringement and fitness for a particular purpose and those arising by statute or otherwise in law or from a course of dealing or usage of trade. DUNBAR EDUCATION does not guarantee that this site will continue to operate, operate without interruptions or that it will be error-free.

Not limiting the generality of the foregoing, the information provided on this Site is for general informational purposes only. Information provided on the Site with a byline, identification of publication source, or any other sort of third-party identifier, is provided by third parties on an “As Is” basis, and DUNBAR EDUCATION does not review it. DUNBAR EDUCATION and its third party consultants do not warrant or guarantee the truth, accuracy or completeness of this information. This Site acts as a venue, among other things, for Recruiters to post job opportunities and Candidates to post CVs.

DUNBAR EDUCATION does not screen or censor the listings offered. As a result, DUNBAR EDUCATION has no control over the quality, safety or legality of the jobs or CVs posted, the truth or accuracy of the listings, the ability of Employers to offer job opportunities to Candidates or the ability of Candidates to fill job openings. In addition, there may be risks, including but not limited to risk of physical harm of dealing with strangers, foreign nationals, underage persons or people acting under false pretenses. You assume all risks associated with dealing with other users with whom you come in contact through the Site.

Because user authentication on the Internet is difficult, DUNBAR EDUCATION cannot and does not confirm that each user is who they claim to be. Because we do not and cannot be involved in user-to-user dealings or control the behaviour of participants on this Site, in the event that you have a dispute with one or more users, you release DUNBAR EDUCATION (and our agents and employees) from all claims, demands and damages of every kind and nature, known and unknown, suspected and unsuspected, disclosed and undisclosed, arising out of or in any way connected with such disputes.

DUNBAR EDUCATION is under no legal obligation to, and generally does not, control the Content provided by other users which is made available through the Site. By its very nature, other people’s information may be offensive, harmful or inaccurate, and in some cases will be mislabelled or deceptively labelled. DUNBAR EDUCATION does not guarantee, and makes no representations or warranties as to the truthfulness, accuracy, reliability, currency, veracity or completeness of the Materials or about the results to be obtained using the Materials. The use of the Site and the Material is at your own risk. Changes are periodically made to the Site and may be made at any time.

This Site contains materials, data, information provided, posted or offered by third parties, including third party provided content, advertisements and user content. You agree that DUNBAR EDUCATION shall have no liability whatsoever for any such third party material, data or information.

You acknowledge and agree that you are solely responsible for the form, content and accuracy of any resume, posting or other Content placed by you, as applicable on the Site.

DUNBAR EDUCATION shall not be responsible for any employment decisions, for whatever reason made, made by any entity posting jobs on the Site.
9. Limitation of Liability

You agree that DUNBAR EDUCATION and any third party mentioned on this site will not be responsible or liable for any loss or damages whatsoever, including without limitation indirect, special or consequential damages or other damages (including without limitation damages for harm to business, loss of information or programs or data, loss of profit, loss of savings, loss of revenue), arising from or in connection with the use of or access to, or the inability to use or access, this site, the materials, any content provided or any linked website of a third party, even if DUNBAR EDUCATION, or such a third party has been advised of the possibility of such damage or loss. In any event, you agree that DUNBAR EDUCATION’s aggregate liability for damages shall be limited to £100.

The limitations of liability and disclaimers in these Terms and Conditions apply regardless of the form of action, whether in contract, warranty, civil liability, delict, quasi-delict, strict liability, negligence, or other tort and shall survive a fundamental breach or breaches, or the failure of the essential purpose of contract or the failure of an exclusive remedy.
10. Indemnity

You agree to defend, indemnify and hold harmless each of DUNBAR EDUCATION, its affiliates, and each of their officers, directors, employees and agents, including all third parties mentioned at the Site, from and against any and all claims, actions or demands, including without limitation reasonable legal and accounting fees, alleging or resulting from your use of the Site and the Materials or your breach of these Terms and Conditions.
11. Choice of law

This Site is controlled, operated and administered by DUNBAR EDUCATION from its offices within Yorkshire, UK. DUNBAR EDUCATION makes no representation or warranty that materials at this Site are appropriate or available for use at any locations outside the UK. If you access this Site from outside the UK, you are responsible for compliance with all local law. You may not export any of the Materials accessible through this Site in violation of applicable export laws and regulations. These Terms and Conditions shall be interpreted, construed and governed by the laws in force in England & Wales, without reference to its conflict of laws principles, except where prohibited by mandatory provisions of the laws applicable in your jurisdiction. Except in respect of any matter relating to the enforcement of intellectual property rights and protection of confidential information, the parties agree that any action, suit or proceeding arising out of or related to these Terms and Conditions shall be commenced in England. Each party hereby agrees to submit to the jurisdiction of the courts of England & Wales and to waive any objections based upon venue in any such action, suit or proceeding. The United Nations Convention on Contracts for the International Sale of Goods does not apply to these Terms and Conditions.
12. Arbitration

Any and all disputes arising out of these Terms and Conditions, its performance, breach, enforcement, existence or validity, including any failure of the parties to reach agreement with respect to matters provided for in these Terms and Conditions and all matters of dispute relating to the rights and obligations of the parties, which cannot be amicably resolved, even if only one of the parties declares that there is a difference, will be referred to and finally settled by private and confidential binding arbitration before a single arbitrator held in England, in English and governed by the laws of England & Wales. The arbitrator shall be a person who is legally trained and who has experience in the information technology field in the UK and is independent of either party.

Notwithstanding the foregoing, each party may pursue the protection intellectual property rights and confidential information through injunctive or other equitable relief through the courts.
13. General

(i) Except as expressly provided in additional terms of use for areas of the Site, a particular legal notice, or an additional Agreement, these Terms and Conditions constitute the entire agreement between DUNBAR EDUCATION and you with respect to the subject matter hereof; (ii) Any cause of action you may have with respect to your use of this Site or which is the subject of these Terms and Conditions must be commenced within one (1) year after the claim or cause of action arises; (iii) If for any reason a court of competent jurisdiction finds any provision of these Terms and Conditions or portion thereof to be unenforceable, that provision shall be enforced to the maximum extent permissible so as to effect the intent of these Terms and Conditions, and the remainder of these Terms and Conditions shall continue in full force and effect; (iv) The relationship of the parties is solely that of independent contractors and neither party shall have any authority to act for or bind the other party; (v) The waiver of any breach or default hereunder shall not constitute the waiver of any other or subsequent breach or default; (vi) No changes to these Terms and Conditions shall be made except by a revised posting on this page.

14. Additional Terms of Use.

Certain areas of this Site may be subject to additional terms of use. By using such areas, or any part thereof, you agree to be bound by the additional terms of use applicable to such areas.

Privacy Notice – Internal

Privacy Notice (Internal)

Introduction

We are Dunbar Education Recruitment Limited (Registered in England & Wales No. 09956190). Our registered office is at Suite A, 1 Widcombe Street, Poundbury, Dorchester, Dorset, United Kingdom, DT1 3BS.

This Privacy Notice sets out the basis on which we use personal data in respect of our internal recruitment and employment procedures.

We reserve the right to update this Privacy Notice from time to time. Where appropriate, we shall contact you to notify you of any material changes to the Privacy Notice. You should check for updates periodically to ensure that you understand (i) how we are using your personal data and (ii) your legal rights around our usage of such personal data.

Who Should Read This Privacy Notice?

You should read this Privacy Notice if you are:

An Applicant for employment

An Employee, including any onsite temporary worker, casual staff, consultant, apprentice etc.

If you are a Candidate, Client Contact, Referee or Supplier Contact, you should refer to our external Privacy Notice instead. This is available to view on our website.

Definitions

This Privacy Notice uses the following defined terms:

Applicant means a person who has submitted an application or enquiry, directly or indirectly, with a view to becoming an Employee.

Data Protection Legislation means (i) the Data Protection Act 2018, the General Data Protection Regulation ((EU) 2016/679) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK and then (ii) any successor legislation to the GDPR or the Data Protection Act 2018.

Employee means a current or former employee of ours, including permanent, fixed-term, temporary and casual staff who are or have been (i) employed or otherwise engaged by us or (ii) supplied to us by a third-party employment business to work within our offices. We use the term “Employee” within this Privacy Notice to refer generally to someone who works for us or provides services to our business personally but nothing in this Privacy Notice is intended to affect your employment status in any respect.

Third-Party Services Provider means any relevant third-party business which provides services to us, including our:

Professional advisers including accountants, tax advisors and lawyers;
Pension provider;
Provider of employee benefits;
Insurers;
IT services providers and software providers;
Independent consultants and subcontractors

How We Obtain Personal Data

If you are an Applicant, we may obtain personal data relating to you:

Directly if you have:
Applied for an internal vacancy through our website;
Completed an application for employment form;
Sent your CV directly to us;
Attended an interview or assessment day with us.

Indirectly from:
Third-party recruitment businesses;
Job boards and CV search databases, such as Reed, Guardian, CV Library and others
Professional networking sites, such as LinkedIn;
Third-party referees; and
Individuals who have recommended you to us.

If you are an Employee, we may obtain personal data relating to you:

Directly from you in the ordinary course of your employment relationship with us

Indirectly from:
Other employees within our business, such as your line manager, your colleagues and our senior managers;
Third Party Services Providers who process your personal data on our behalf;
Medical and occupational health practitioners and advisors;
Governmental bodies, such as HMRC, the Department for Work and Pensions and HMCTS; and
Background checking services such as the Disclosure and Barring Service.

Types of Information We Hold

If you are an Employee or Applicant, we may collect, store and process the following types of personal information about you:

Personal contact details such as name, title, addresses, telephone numbers, and email addresses;
Your gender, date of birth, marital status and nationality;
Proof of your right to work in the United Kingdom such as copies of your passport and, where applicable, visa, residence permit or similar government documents;
Proof of your identity and address;
Your qualifications and certifications;
Any information within your CV, cover letter and application form;
Any other information captured during the recruitment process; and
Academic, professional and personal references from third parties.

If you are an Employee, we may also collect, store and process the following types of personal information about you:

Next of kin and emergency contact information;
National Insurance number;
Dates of employment or engagement;
Details of the days and times which you have worked;
Bank account details, payroll records and tax status information;
Salary, annual leave, pension and benefits information;
Location of employment or workplace;
Employment records (including job titles, work history, working hours, training records and professional memberships);
Remuneration and payment history;
Performance information;
Disciplinary and grievance information;
CCTV footage and other information obtained through electronic means such as door access records;
Geolocation data from any “connected” device or equipment belonging to us which you may use in the course of your employment or engagement with us;
Information about your use of our information and communications systems; and

If you are an Applicant or Employee, we may also collect, store and use the following “special categories” of more sensitive personal information:

Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions;
Trade union membership;
Information about your health, including any medical condition, disability, health and sickness records; and
Information about criminal convictions and offences.

How We Use Personal Data

If you are an Applicant or an Employee, we may use your personal data to:

Make a decision about your appointment or engagement;
Determine the basis on which you may be employed or engaged by us, where applicable;
Check that you are legally entitled to work in the United Kingdom;
Verify the information which you have provided during the recruitment process;
Take a reference on you;
Carry out data analysis into Applicant attraction and conversion; and
Carry out Equal Opportunities monitoring

If you are an Employee, we may also use your personal data to:

• Pay you and, where applicable, deduct tax and National Insurance contributions;

• Liaise with your pension provider;

• Administer the contract we have entered into with you;

• Conduct business management and planning, including accounting and auditing;

• Conducting performance reviews, managing performance and determining performance requirements;

• Make decisions about salary reviews and compensation;

• Assess your qualifications for a particular job or task, including decisions about promotions;

• Gather evidence for possible grievance or disciplinary hearings;

• Make decisions about your future or continued employment or engagement;

• Make arrangements for the termination of our working relationship;

• Assess the need for and provide education, training and personal development;

• Deal with legal disputes involving you, or other employees, workers and contractors, including accidents at work;

• Ascertain your fitness to work;

• Manage sickness absence;

• Comply with health and safety obligations;

• Prevent fraud;

• Monitor your use of our information and communication systems to ensure compliance with our IT policies;

• Ensure network and information security, including preventing unauthorised access to our computer and electronic communications systems and preventing malicious software distribution; and

• Conduct data analytics studies to review and better understand employee retention and attrition rates.

If you are an Employee, we may also use your sensitive personal data in the following ways:

• We will use information relating to leaves of absence, which may include sickness absence or family related leaves, to comply with employment and other laws;

• We will use information about your physical or mental health, or disability status, to ensure your health and safety in the workplace and to assess your fitness to work, to provide appropriate workplace adjustments, to monitor and manage sickness absence and to administer benefits; and

• We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.

Our Lawful Basis for Processing Data

We are legally entitled to process your personal data where it is necessary for the performance of the contract for services or contract of service to which you are a party, either directly with us or, in some circumstances, with a third party such as an employment business. This includes any processing which may be necessary at the preliminary stage prior to you entering into a contract, provided that this is done at your request e.g. by submitting an application.

We may also process your personal data where it is necessary for compliance with a legal obligation to which we are subject, such as the obligation to maintain suitable business and financial records.

In accordance with Article 9 (2)(b) of the GDPR, we are entitled to process your sensitive personal data where we need to carry out our obligations or exercise our rights in the field of employment. Under very limited circumstances, we may also ask for consent to process your sensitive personal data.

Where We Process Personal Data

Your personal data is held and processed by us in the United Kingdom.

We have put in place appropriate safeguards to ensure that your data is only transferred to jurisdictions with enforceable data subject rights and effective legal remedies in respect of data privacy breaches. We will therefore only transfer your personal data to jurisdictions outside of the EEA where:

There are binding corporate rules in place regarding the transfer of such data within our group of companies, in accordance with Article 47 of the GDPR. This means that the data transfer is between group companies and those group companies have agreed to share that data in accordance with the rules specified by the European Commission.

The European Commission has made an adequacy decision in respect of such jurisdiction. This means that the European Commission has pre-approved the data privacy regime in the relevant non-EEA country. At present, the European Commission-approved jurisdictions are Andorra, Argentina, Canada (commercial organisations), Faroe Islands, Guernsey, Israel, Isle of Man, Jersey, New Zealand, Switzerland, Uruguay and the US (limited to the Privacy Shield framework).

The transfer of data is subject to the model contractual clauses adopted by the European Commission. This means that we have a data-sharing agreement in place which complies with the requirements set out by the European Commission; or

You have expressly given informed consent to the transfer of such data. This means that you have not only agreed to the transfer but have done so in the knowledge that your data may be transferred to a jurisdiction which does not give you the same degree of protection as you have within the EEA.

Parties with Whom We May Share Data

We may share your personal data for legitimate purposes with:

Our directors, officers and employees where it is appropriate and necessary to do so;
Our connected or associated companies;
If you work for us on a consultancy basis, any third-party company through which you are contracting;
Third-Party Services Providers;
Any third-party who you have engaged and to whom you have confirmed that we may provide personal data, such as your bank or mortgage advisor;
Our clients, where it is reasonable and necessary to do so e.g. where we provide your business contact information or, in the event of a dispute, provide internal communications or explanations as to the actions which you have taken;
Any third party to which we may be planning to transfer or sell a relevant part of our business;
Governmental departments and agencies where we are permitted or required by law to do so.

If we share your information with any third party, we will require them to respect your data privacy and only use your data for the purpose for which it was provided or otherwise as permitted by law.

Automated Decision Making

Automated decision-making takes place when an electronic system uses personal information to make a decision without human intervention. All decisions which are made in the course of our business processes involve human intervention. We do not make any decisions about you using automated means but will let you know if this changes.

Data Security

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. Details of these measures may be obtained from the Data Protection Manager.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data Retention

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

If you are an Applicant, we will usually retain your personal data for three years from the date on which the recruitment decision is made, unless you become an Employee, in which case the provisions below shall apply. If you are not shortlisted or contacted in relation to your application, we will delete your personal data within one month.

If you are an Employee, we retain your data (i) for auditing or compliance purposes (ii) in respect of any potential or actual legal proceedings and (iii) to comply with our obligations to HMRC. We will therefore keep your data for up to seven years from the date on which our working relationship ends, although any data which is no longer required for any purpose and which should be deleted for data security reasons (such as your personal bank details) will be deleted from our records on termination of our working relationship.

In some circumstances we may completely anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.

Rights of access, correction, erasure, and restriction

Your duty to inform us of changes. It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.

Your rights in connection with personal information. Under certain circumstances, you have the right to:

Request access to your personal information (Subject Access Request). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it. You will not usually have to pay a fee to access your personal information but we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

Request erasure of your personal information. This enables you to ask us to delete or remove personal information where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed or you have objected to the processing and there is no overriding legitimate interest for continuing the processing.

Object to processing of your personal information where we are relying on a legitimate interest and you object on “grounds relating to your particular situation.”

Request the restriction of processing of your personal information. This enables you to ask us to block or suppress the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it or if you have also objected to the processing as above.

Request the transfer of your personal information to another party when the processing is based on consent and carried out by automated means. This right is not usually applicable to any data processing carried out by COMPANY.

If you want to exercise any of the above rights, please contact the Data Protection Manager in writing. We will consider your request and confirm the actions which we have taken in response to such request.

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is an appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact the Data Protection Manager. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law. We will confirm the actions which we have taken in respect of any such request.

If you are unhappy with any aspect of the manner in which we have processed your personal data or dealt with your decision to exercise any of the rights set out in this section, you have the right to complain to the Information Commissioners Office in the United Kingdom. Their details are:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Tel: 0303 123 1113 (local rate) or, if you prefer to use a national rate number, 01625 545 745

Email: casework@ico.org.uk

Contacting Us

If you have any questions about this Privacy Notice, you can speak to your line manager (where applicable) or write to the Data Protection Manager, Dunbar Education Recruitment Limited, The Pinnacle, 170 Midsummer Boulevard, Milton Keynes, MK9 1BP. Alternatively, you may telephone us on 020 8004 3210 or email us at dataprotection@dunbareducation.com